PDPA

PDPA

All personal data shared in this form will be treated in accordance with the requirements of Personal Data Protection Act. Your personal information is solely intended for use by ARX Exchange. We respect the privacy of our registrants. The information may be used to improve on our products and services, and to update you with our upcoming events/promotions.

TERMS & CONDITIONS

PRIVACY AND PERSONAL DATA PROTECTION POLICY

This Privacy and Personal Data Protection Policy is issued to all our immediate and/or prospective customers, suppliers and employees pursuant to the Personal Data Protection Act 2010 (“the Act”) which came into effect on 15th November 2013.

1. Collection of Personal Data

In the course of your dealings with ARX Exchange , we will request that you provide data and information about yourself (“Personal Data”) to enable us to enter into commercial transaction with you or to deliver the necessary notices, services and/or products in connection with our business. These are relevant in connection with our business process, execution, including delivery of notices, services and/or products, client relationship, management, planning purposes in connection with future products, new product launches and events including promotional events with business partners within our projects or township.

2. Personal Data

Such personal data may be subject to applicable data protection, privacy and other similar laws and may include but not limited to information concerning your name, date of birth, identity card number, passport number, address, gender, race, nationality, contact information, e-mail address, work history, education, compensation currently and historically, employer feedback, performance reviews, disciplinary actions, references and any other details of past employers or other provided to us, residential or postal addresses, your current or previous vocations, your employer’s name, address, telephone or fax number, your previous addresses and preferred mode of communication, any previous names you may have used or aliases, religion, current and savings account number, credit card details, bank name and other pertinent banking information, tax file identification number, EPF number, SOCSO number and criminal history, where permitted by applicable law.

3. Purpose of Collection of Personal Data

The Personal Data will be collected, processed and used by us for the following purposes:-

The delivery of notices, services or products and the marketing of such services or products whether present or future, to you;
In order for you to enter into the necessary agreement and/or contract to purchase the products and/or services from us;
The maintenance and upkeep of customer records and development;
Those purposes specifically provided for in any particular service or product offered by us or our partners;
Marketing and client profiling activities regarding our latest projects, products and/or services;
Preparation and execution of all necessary documents and agreements and/or contracts for our projects, products and/or services with you;
Credit assessments, financial and background investigation as and when deemed necessary;
Our internal record keeping;
Prevention of crime (including but not limited to fraud and money-laundering)
Meeting any legal or regulatory requirements relating to our provision of services and products and to make disclosure under the requirements of any applicable law, regulation, direction, court order, by-law, guideline, circular, code applicable to us or our subsidiary;
Enable us to send you information by e-mail, regular postal mail, telecommunication means (telephone calls, SMS messages or social chat applications) or internet social media about products and services offered by selected third parties that we think may interest you but doing so we maintain control over your Personal Data and we will not disclose your Personal Data to any third party without your prior written consent;
Any subsequent commercial transactions in relation to any projects, products and/or services; and
Enable us to furnish and submit your Personal Data to the following relevant parties referred to in Appendix A1 (List of Government bodies/agencies/local authorities and institutions) and/or Appendix A2 (List of Non-Governmental bodies/agencies and private institutions).

4. Source of Personal Data

The Personal Data will be collected, processed and used by us are sourced from wholly legitimate and transparent means such as:-

Agreements and contracts for sale and purchase of our product or for our services;
Any e-mails or any correspondences that we have received from you requesting for information or making any inquiries;
Any forms that you have submitted on our website or any other website contracted by us;
Any referrals from a person which have included their verifiable personal contact details;

At no time will any Personal Data be purchased by us or in any way commercially acquired through the purchase or trading of illegitimate and illegal Personal Data databases or lists.

5. Rights of Access and Correction

You have the right to request access to and if required, correction of your Personal Data in our records. You have the right to :-

Request access to your Personal Data in our records for verification purposes. You may access and review all your Personal Data held by us in person at our corporate office located at the address given in (h) below;
Request the correction of your Personal Data in our records in the event the information is inaccurate, out-of-date or incomplete upon validation and verification of the new information provided in person at our corporate office located at the address given in (h) below;
Request that your Personal Data shall only be kept for the fulfilment of the purpose of the collection of such information;
Request for proof of policy and procedure in relation to the safeguard and guarantee of your Personal Data in our records;
Request that we specify, explain its policies and procedures in relation to data and types of Personal Data handled by us;
Communicate to us your objection to the use of your Personal data for marketing purposes whereupon we will not use your Personal Data for these purposes in person at our corporate office located at the address given in (h) below; and
Withdraw in full or in part, your consent given previously, in each case subject to any applicable legal restrictions, contractual conditions and a reasonable time period in person at our corporate office located at the address given in (h) below;
You may make a request to access, review, amend and correct your Personal Data through :
ARX Exchange
E-mail : [email protected]

6. Disclosure of Personal Data

The information we gather is not sold, given to us, or otherwise shared with other organisations for commercial or any other purposes. The Personal Data provided to us will be kept confidential and we will seek your agreement, consent and authorisation to disclose your Personal Data to the following classes of parties:-

Any persons, government agencies, statutory authorities and/or industry regulators whom we are compelled or required to do so pursuant to any law. Please refer to Appendix A1 (List of Government bodies/agencies/local authorities and institutions) and/or Appendix A2 (List of Non-Governmental bodies/agencies and private institutions).
Any related companies and/or the subsidiary of ARX Exchange including those incorporated in the future;
Our business partners and affiliates that provide related services or products in connection with our business;
Our auditors, consultants, lawyers, accountants or other financial institution, professional advisers appointed in connection with our business;
Our third party service providers, third party management companies, sub-contractors or other parties as may be deemed necessary by us to facilitate your dealings with us; and
Our appointed service providers in relation to our loyalty programmes, for purpose of delivery of gift redemption and services.

You may at any time withdraw or amend, in full or in part, your consent given previously, in each case subject to any applicable legal restrictions, contractual conditions and a reasonable time period in person at our corporate office located at the address given in 5(h) above.

7. Choices to Limit Processing of Personal Data

The Personal Data provided to us undergoes processing as and when required or upon scheduled maintenance. The definition of processing is “any operation or set of operations which is performed upon Personal Data, whether or not by automatic means, such as collection, recording, organisation, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure or destruction.”

You have the right to limit in part or wholly any of the process by which your data is subjected to in terms of the operations allowed to be performed upon it, the period of time allowed or alternatively the date line of the consent given.

The responsibility for compliance rests on the shoulder of ARX Exchange who determines the purposes and means of the processing of Personal Data.

8. Consequences of Refusal /Failure to Provide Personal Data

The Personal Data provided to us are wholly voluntary in nature and you are not under any obligation or under any duress to do so. However, in some circumstances such as the preparation and execution of a Sale and Purchase Agreement, or a Supplier Letter of Award or an Employment Letter requires certain personal details and information beforehand.

The failure to provide the Personal Data may result in the following which we shall not be held liable for any of the consequences arising there from:-

The inability of parties to formalise any contract and/or agreement and/or Sale and Purchase Agreement/tenders/Letters of Awards /Employment Contract in relation to the sale of our property, products and/or services, to facilitate construction or to hire human resources;
The inability for us to provide you with notices, services and/or products requested;
The inability for us to update you with the latest product and/or launches;
The inability to complete commercial transactions in relation to our projects, products and/or services; and
The inability to comply with any applicable law, regulation, direction, court order, by-laws, guidelines and/or codes applicable to us.

9. Protection of Personal Data

Your Personal Data will be kept and processed in a secured manner. The appropriate administrative and security safeguards, policies and procedures will be implemented, as far as practicable, in accordance to the applicable laws and regulations. We will, as far as practicable, aim to prevent any unauthorised and/or unlawful processing of, and the accidental loss, destruction or damage to your Personal Data.

ARX Exchange is committed to taking appropriate technical, physical and organisational measures to protect your Personal Data against unauthorised access, unlawful processing, accidental loss or damage, and unauthorised destruction of your Personal Data. To safeguard against unauthorised access to Personal Data by third parties outside ARX Exchange, all electronic Personal Data held by ARX Exchange is maintained on systems that are protected by secured networks. ARX Exchange entities limit access to internal systems that hold Personal Data to a selected group of authorised users who are given access to such systems through the use of a unique identifier and password. Access to Personal Data is limited to and is provided only to relevant users for the purpose of performing their official duties.

Compliance with these provisions will be required of all third party administrators who may access your Personal Data, as described in the “Disclosure of Personal Data” in Section 6 above.

10. Language

In accordance with Section 7(3) of Personal Data Protection Act 2010, this Policy is issued in both Bahasa Malaysia and English languages. In the event of any inconsistency, the English language version of this Policy shall prevail.

11. Your Privacy Preferences and How to Contact Us

To learn more about this, please read our Data and Privacy Statement.

If you wish for any clarification by us via any mode of communication, you may :-
E-mail us at [email protected]

12. Changes to this Policy

ARX Exchange may need to modify this Policy as needed, for example, to comply with changes in business operations or laws and regulations. ARX Exchange will post all changes to this policy.

Appendix A1 (List of Government bodies/agencies/local authorities and institutions)

Bahagian Pinjaman Perumahan Perbendaharaan;
Kumpulan Wang Simpanan Pekerja;
Lembaga Hasil Dalam Negeri
Kementerian Kesejahteraan Bandar, Perumahan dan Kerajaan Tempatan;
Jabatan Penilaian dan Perkhidmatan Harta
Land Registry or Land Office / Pejabat Tanah;
Local Authorities / Pihak Berkuasa Tempatan;
Internal Auditors / Juruaudit Dalaman;
High Court, lower courts or tribunals / Mahkamah Tinggi, Mahkamah-mahkamah rendah atau tribunal-tribunal;